CCPS Policy Manual

Copies are available at Edgemont Primary School Library, Jeter-Watson Intermediate School Library, Covington High School Library, Covington City Public School's Central Office, and the Alleghany Highlands Regional Library.  All content below is in pdf format.



AA - School Division Legal Status
AC - Nondiscrimination
AD - Educational Philosophy
AE - School Division Goals and Objectives
AF - Comprehensive Plan
AFA - Evaluation of School Board Operational Procedures

BB - School Board Legal Status
BBA - School Board Power and Duties
BBAA - Board Member Authority
BBBA - Qualifications of School Board Members
BBBC - Board Member Oath of Office
BBD - Board Member Removal from Office
BBE - Unexpired Term Fulfillment
BBFA - Conflicts of Interests and Disclosure of Economic Interests
BCA - School Board Organizational Meeting
BCB - School Board Officers
BCC - School Board Clerk
BCE - School Board Committees
BCF - Advisory Committees to the School Board
BCG - School Attorney
BDA - Regular School Board Meetings
BDB - Special School Board Meetings
BDC - Closed Meetings
BDCA - Calling and Certification of Closed Meetings
BDD - Electronic Participation in Meetings from Remote Locations
BDDA - Notification of School Board Meetings
BDDC - Agenda Preparation and Dissemination
BDDD - Quorum
BDDE - Rules of Order
BDDF - Voting Method
BDDG - Minutes
BDDH - Public Participation at School Board Meetings (also KD)
BF - Board Policy Manual
BFC - Policy Adoption
BFE/CHD - Administration in Policy Absence
BG - Board-Staff Communication
BHB - School Board Member In-Service Activities
BHD - School Board Member Compensation and Benefits
BHE - School Board Member Liability Insurance

CA - Administration Goals
CBA - Qualifications and Duties for the Superintendent
CBB - Appointment and Term of the Superintendent
CBCA - Disclosure Statement Required of Superintendent
CBD - Superintendent's Compensation and Benefits
CBE - Severance Benefits
CBG - Evaluation of the Superintendent
CF - School Building Administration
CH - Policy Implementation
CHD/BFE - Administration in Policy Absence
CLA - Reporting Acts of Violence and Substance Abuse
CM - School Division Annual Report
CMA - School Division Annual Report Card

DA - Management of Funds
DB - Annual Budget
DG - Custody and Disbursement of School Funds
DGC - School Activity Funds
DGD - Funds for Instructional Materials and Office Supplies
DI - Financial Accounting and Reporting
DIA - Reporting Per Pupil Costs
DJ - Small Purchasing
DJA - Purchasing Authority
DJB - Petty Cash Funds
DJF - Purchasing Procedures
DJG - Vendor Relations
DK - Payment Procedures
DL - Payroll Procedures
DLB - Salary Deductions
DLC - Expense Reimbursements
DM - Cash in School Buildings
DN - Disposal of Surplus Items
DO - Non-Locally Funded Programs

EA - Support Services
EB - School Crisis, Emergency Management, and Medical Emergency Response Plan
EBAA - Reporting of Hazards
EBAB - Possible Exposure to Viral Infections
EBB - Threat Assessment Teams
EBBA - Emergency First Aid, CPR, and AED Certified Personnel
EBBB - Personnel Training - Viral Infections
EBCB - Safety Drills
EBCD - School Closings
EBCD-R(L) - Heat Related Early Dismissal
EC - Buildings and Grounds Management and Maintenance
EC-R(L) - Buildings and Grounds Management and Maintenance
ECA - Inventory and Reporting of Loss or Damage
ECAB - Vandalism
EDC - Authorized Use of School-Owned Materials
EEA - Student Transportation Services
EEAB - School Bus Scheduling and Routing
EEAC - School Bus Safety Program
EEACC(L) - Student Conduct on School Buses
EEAD - Special Use of School Buses
EF - Food Service Management
EFB - Free and Reduced Price Food Services
EFD - Food Sanitation Program
EFE(L) - Food Service Records and Reports
EGAA - Reproduction of Copyrighted Materials
EGAAA(L) - Computer Software Copyright Materials
EI - Insurance Management

FA - Facilities Development
FB - Facilities Planning
FE - Playground Equipment
FEA - Educational Facilities Specifications
FECBA - Energy Efficient Construction
FECBB - Accommodations for the Disabled
FEG - Construction Planning
FF - Public Dedication of New Facilities
FFA - Naming School Facilities
FG - Retirement of Facilities

GA - Personnel Policy Goals
GAA - Staff Time Schedules
GAB/IIBEA - Acceptable Computer System Use
GAB-E1/IIBEA-E2 - Acceptable Computer System Use Agreement
GAB-R/IIBEA-R - Acceptable Computer System Use
GAD - Access to Employee Social Media Accounts
GAE/JHG - Child Abuse and Neglect Reporting
GAH - School Employee Conflict of Interests
GB - Equal Employment Opportunity/Nondiscrimination
GB-F - Report of Discrimination
GBA/JFHA - Prohibition Against Harassment and Retaliation
GBA-F/JFHA-F - Report of Harassment
GBD/BG - Board-Staff Communications
GBC - Staff Compensation Procedures
GBC-E - Notice of How Employees Who Work Less Than Twelve Months Are To Be Paid
GBD/BG - Board-Staff Communications
GBE - Staff Health
GBEA - Unlawful Manufacture, Distribution, Dispensing, Possession or Use of a Controlled Substance
GBEB - Staff Weapons in Schools
GBEC/JFCH - Tobacco Free School for Staff and Students
GBECA - Electronic Cigarettes
GBEF/JHCL - Lactation Support
GBG - Staff Participation in Political Activities
GBI - Staff Gifts and Solicitations
GBL - Personnel Records
GBLA - Third-Party Complaints Against Employees
GBM - Professional Staff Grievances
GBMA - Support Staff Grievances
GBN - Staff Hiring Procedures
GBO - Virginia Retirement System
GBR - Voluntary Retirement Savings Program
GC - Professional Staff
GCB - Professional Staff Contracts
GCBA - Staff Salary Schedules
GCBB - Supplementary Pay
GCBC - Staff Fringe Benefits
GCBCA-L - Personnel Management
GCBD - Staff Leaves and Absences
GCBE - Family and Medical Leave
GCBEA - Leave Without Pay
GCBEB - Military Leave and Benefits
GCCB - Employment of Family Members
GCDA - Effect of Criminal Conviction or Founded Complaint of Child Abuse or Neglect
GCE - Part-Time and Substitute Professional Staff Employment
GCG - Professional Staff Probation and Continuing Contract
GCI - Professional Staff Assignments and Transfers
GCL - Professional Staff Development
GCN - Evaluation of Professional Staff
GCPA - Reduction in Professional Staff Work Force
GCPA-L - Reduction in Staff Work Force (Professional & Classified Employees)
GCPB - Resignation of Staff Members
GCPD - Professional Staff Discipline
GCPF - Suspension of Staff Members
GCQA - Nonschool Employment by Staff Members
GCQAB - Tutoring for Pay
GCQB - Staff Research and Publishing
GD - Support Staff
GDB - Support Staff Employment Status
GDG - Support Staff Probationary Period
GDI - Support Staff Assignments and Transfers
GDN - Evaluation of Support Staff Members
GDQ - School Bus Drivers
GEA/JOH - Acceptance of Electronic Signatures and Records


IA - Instructional Goals and Objectives
IAA - Notification of Learning Objectives
IB - Academic Freedom
IC/ID - School Year/School Day
IE - Moment of Silence
IEA - Pledge of Allegiance
IEB - National Motto
IEC - Bill of Rights of the Constitution of the United States
IF - Curriculum Development and Adoption
IGAD - Career and Technical Education
IGAE/IGAF - Health/Physical Education
IGAG - Teaching about Drugs, Alcohol, and Tobacco
IGAH - Family Life Education
IGAI - Character Education
IGAJ - Driver Education
IGAK - Alternatives to Animal Dissection
IGBA - Programs for Students with Disabilities
IGBB - Programs for Gifted Students
IGBC - Parent and Family Engagement
IGBE - Remedial and Summer Instruction Program
IGBF - English Learners
IGBG - Homebound, Correspondence, and Alternative Means of Instruction
IGBGA - Online Courses and Virtual School Programs
IGBH - Alternative School Programs
IGBI - Advanced Placement Classes and Special Programs
IGDA - Student Organizations
IGE - Adult Education
IHA - Grouping for Instruction
IHB - Class Size
IIA - Instructional Materials
IIAA - Textbook Selection, Adoption, and Purchase
IIAB - Supplementary Materials Selection and Adoption
IIAE - Innovative or Experimental Projects
IIBD - School Libraries/Media Centers
IIBEA/GAB - Acceptable Computer System Use
IIBEA-R/GAB-R - Acceptable Computer Use
IIBEA-E - Sample Letter to Parents:  Acceptable Computer System Use
IIBEA - E2/GAB-E1 - Acceptable Computer Use Agreement
IICA - Field Trips
IICB/IICC - Community Resource Persons/School Volunteers
IJ - Guidance and Counseling Program
IKA - Parental Assistance with Instruction
IKB - Homework
IKEB - Acceleration
IKF - Standards of Learning Tests and Graduation Requirements
IKFA - Locally Awarded Verified Credits
IKG - Remediation Recovery Program
IKH - Retaking SOL Assessments
IKRC (L) - Promotion
IL - Testing Programs 
INB - Teaching about Controversial Issues
INDC - Religion in the Schools

JB - Equal Educational Opportunities/Nondiscrimination
JB-F - Report of Discrimination
JBA - Section 504 Nondiscrimination Policy and Grievance Procedures
JC - School Attendance Areas
JCA - Transfers by Student Victims of Crime
JCB - Transfers by Students in Persistently Dangerous Schools
JCJ - Classroom Assignments for Twins
JEA - Compulsory Attendance (Option 1)
JEB - Entrance Age/Admission of Persons Not of School Age
JEC/JEC-R - School Admission
JEC-F1 (L)
JEC-F2 (L)
JECA - Admission of Homeless Children
JECB - Admission of Nonpublic Students for Part-Time Enrollment
JED - Student Absences/Excuses/Dismissals
JEG - Exclusions and Exemptions from School Attendance
JFB - Student Involvement
JFC - Student Conduct
JFCC - Student Conduct on School Buses
JFC-R - Standards of Student Conduct
JFCA - Teacher Removal of Students from Class
JFCB - Sportsmanship, Ethics and Integrity
JFCC - Student Conduct on School Buses
JFCD - Weapons in School
JFCE - Gang Activity or Association
JFCF - Drugs in School (Option 2)
JFCH/GBEC - Tobacco-Free School for Staff and Students
JFCI - Substance Abuse - Student Assistance Program
JFCJ - Written Notification of Violation of School Policies by Students in Alternative Education Programs
JFCL - Notification Regarding Prosecution of Juveniles as Adults
JFG - Search and Seizure
JFG-R (Local) - Random Drug Testing of Students Participating in Extracurricular Athletics
JFG-R (Local) F1 - Student Athlete Drug Testing Consent Form
JFHA/GBA - Prohibition Against Harassment and Retaliation
JFHA-F/GBA-F - Prohibition Against Harassment and Retaliation
JGA - Corporal Punishment
JGD/JGE - Student Suspension/Expulsion
JGDA - Disciplining Students with Disabilities
JGDB - Discipline of Students with Disabilities for Infliction of Serious Bodily Injury
JHC - Student Health Services
JHCA - Physical Examinations of Students
JHCB - Student Immunizations
JHCC - Communicable Diseases
JHCCA - Blood Borne Contagious or Infectious Diseases
JHCCA-E - Guidelines for School Attendance for Students with Human Immunodeficiency Virus
JHCCAB - Lice Standard Operating Procedure
JHCD - Administering Medicines to Students
JHCE - Recommendation of Medication by School Personnel
JHCF - Student Wellness
JHCH - School Meals and Snacks
JHCL/GBEF - Lactation Support
JHDA - Human Research
JHG/GAE - Child Abuse and Neglect Reporting
JHH - Suicide Prevention
JJAC - Student-Athlete Concussions During Extra Curricular Actvities
JL - Fund Raising and Solicitation
JM - Restraint and Seclusion of Students
JN - Student Fees, Fines and Charges
JO - Student Records
JOA - Student Transcripts
JOD - Release of Student Data/Records
JOH/GEA - Acceptance of Electronic Signatures and Records
JP - Student Publications
JRCA - School Services Providers' Use of Student Personal Information

KA - Goals for School-Community Relations
KB - Public Information Program
KBA - Requests for Information
KBA-E - Rights and Responsibilities
KBA - F1
KBA - F2
KBC - Media Relations
KBE - Internet Privacy
KC - Community Involvement in Decision Making
KD - Public Particpation at Board Meetings (also BDDH)
KF - Distribution of Information/Materials
KFB - Administration of Surveys and Questionnaires
KG - Community Use of School Facilities
KG-R (L) - Use of Facilities
KGA - Sales and Solicitations in Schools
KGB - Public Conduct on School Property
KGC - Use of Tobacco and Electronic Cigarettes on School Premises
KH - Public Gifts to the Schools
KI (L) - Public Solicitations in the Schools
KJ - Advertising in the Schools
KK - School Visitors
KKA - Service Animals in Public Schools
KL - Public Complaints
KLB - Public Complaints About Learning Resources
KMA - Relations with Parent Organizations
KN - Sex Offender Registry Notification
KNA - Violent Sex Offenders on School Property
KNAJ (L) - Relations with Law Enforcement Authorities
KNB - Reports of Missing Children
KP - Parental Rights and Responsibilities
KQ - Commercial, Promotional, and Corporate Sponsorships and Partnerships
KR (L) - Relations with Disaster Agencies

LA - Education Agency Relations Goals
LB - Relations with Private Schools
LBD - Home Instruction
LC - Charter Schools
LC-E Charter School Application Addendum
LEA - Student Teachers
LEB - Advanced/Alternative Courses for Credit
LI - Relations with Educational Accreditation Agencies
LK (L) - Virginia School Boards Association
LN (L) - Virginia High School League


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